How to add time stamps using Express Scribe

Copy paste time stamps in your documents using the hot-key feature in Express Scribe

Whether you’re a full-time/part-time transcriptionist.  Or just transcribing your set of audio files as a one-off to save time, I’m assuming you’re using Express Scribe.  Just because it is the most used transcription software in the world.  It’s a good idea to leave highlighted time stamps for a word, phrase or a sentence in a document to come back later for review.  Furthermore, even if not for review, you can just highlight them in different colors, because they look nice in a black-and-white transcript.  Okay, that advice is just horrible.

How to do it

Usually people will just look at the minimized window and type the time in.  But a lot of times that may or may not be accurate.  Below are the steps to copy and insert accurate time stamps using the hot-key function of Express Scribe in your word documents:

  1. Open Express Scribe.
  2. Click on Options, and then System-Wide-Hot-Keys. 
  3. Check the Enable system-wide hot-keys option at the top if not already checked. Now you can add, change and delete key commands.
  4. Click on the Add button, it will open a dialog called Add New Hot-Key.
  5. From the drop-down list under Command, select Copy Time.
  6. Once you’ve done that, click on the Change button under Hot-Key.
  7. It will open a Press Key dialog and ask you to Press a key or a key combination.
  8. Press any key on the keyboard which you think would be easy and quick to reach (I use the ` button).
  9. Once you are done, click on OK, and same on the Options window as well.
  10. Next time you want to put a time stamp, hit the assigned hot-key and press Ctrl+V or right click and Paste it in your document.

That’s it!

Voila, we are done! If you simply can’t be bothered to put the time stamps quickly and accurately in your document, and would like an online transcription service (like ours!) to do it for you, just freaking say so!  🙂  Below you can find links to important info about our services:

Our rates for transcription and time stamping

Upload files for transcription

Our video subtitling service

Email us for quotes, bulk discounts and other info

express scribe hot key for time stamps, time stamping shortcut for audio transcription

express scribe hot key for time stamps, time stamping shortcut for audio transcription

express scribe hot key for time stamps, time stamping shortcut for audio transcription

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By | 2017-03-03T13:31:00+00:00 April 14th, 2016|Audio Transcription, Video subtitling services|2 Comments


  1. Debbie June 26, 2017 at 3:01 am - Reply

    Awesome, thank you! I wish there was a way to automatically put brackets around it when we paste it into the document. I am doing a 70 audio minute transcription where they want it time stamped every 30 seconds and we put that in brackets ie. [00:00:00] I don’t know why they don’t just ask us to use numbered lines! This helps me though as I was one that was reading it off the bottom of Express Scribe. Thanks again!

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